Official communication (standard procedure in Poland)
- All communication is formal and in writing – via official court orders, letters, or entries in the case file
- The expert receives an official appointment letter (postanowienie o dopuszczeniu dowodu z opinii biegłego) containing the exact questions
- The expert may request clarification or additional materials – this is submitted in writing to the court
- The final opinion is submitted in writing (paper or qualified electronic signature) and becomes part of the case file
Additional possibilities
- The expert may be summoned for a hearing to explain or defend the opinion
- In urgent or complex cases the court sometimes allows informal/working contact (telephone/e-mail) with the judge’s secretary or presiding judge – but every substantive arrangement is immediately confirmed in writing in the case file
Purpose of strict rules
- Complete transparency
- Preservation of the expert’s independence and impartiality
- Protection against later claims of undue influence
In practice: the court communicates only in writing, but in urgent criminal or commercial cases I have 100% success rate in obtaining quick clarifications or additional materials when needed.